Setting Up Your School on SkoolHive

When you sign up, SkoolHive automatically creates your school, a "Main Campus", a current academic year, and your owner account. Everything else is built on top of that in a specific order.

1. Confirm your academic year

Go to School Setup → Academic Years. Your first year is created automatically and marked active. You don't need to touch this unless you're setting up mid-year or preparing next year in advance (you can create a year as a draft and activate it later).

2. Create classes and sections

Under School Setup → Classes & Sections, add a class (e.g. "Grade 5") and its sections (e.g. "A", "B") in one step. If you already have a spreadsheet of classes and students, skip ahead to AI Smart Import instead of typing everything by hand.

3. Add subjects

Add subjects and link them to the classes that teach them, under School Setup → Subjects.

4. Invite your staff

Use School Setup → Staff → Add Staff to create accounts for your Principal, teachers, accountant, and front-desk staff. Each invited account gets a temporary password to share securely - they should change it on first login.

5. Add students and guardians

Add students individually from the Students page, or import a full spreadsheet at once (see the AI Smart Import guide) if you're migrating from Excel or another system.

If you run more than one branch

If your school has multiple physical branches, see Adding and Managing Branches before inviting staff - each branch's staff should be assigned to that branch specifically.